Safeguard your computer records

No matter what the size of your business, your computer is at the core of it. If you’ve never had a fatal computer crash, taking all of your business records with it, don’t think for a moment it can’t or won’t happen to you.

It’s happened to me, and believe me, it’s something you don’t want to deal with. It can take months to reconstruct your lost records, and you might never recover them completely.

Even more likely than an accidental system failure is a deliberate infestation of your computer with a worm, a virus, or some other bad stuff. Nasty hackers are forever plotting the next malware attack. Worst case scenario: a widespread crash.

The point is, hope for the best, but plan for the worst.

  • Back up your data regularly. Don’t keep the backup medium in the same location as your computer. (A burglary, fire or water damage could destroy everything.) You might want to look into an on-line backup service.
  • Get some good security software to block viruses. Update the software regularly to recognize and defend against the latest threats.
  • Use passwords to stop unauthorized access to your system. Change them every month, and whenever anybody leaves your company.
  • Build a firewall into your system to help foil hackers.
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